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Tenant Handbook

Contractor Requirements

Management reserves the right to stop any work that is disruptive to the tenants in the building.  To minimize tenant disruptions and building protection the Contractor must:  

  • Conduct a weekly progress meeting onsite to include Management.
  • Provide a week in advance schedule of activities occurring in the work week for coordination (POA – Plan of Action) by noon on Thursday for the upcoming week.
  • Properly supervise construction on the premises at all times.  To include physically monitoring the Project at all times and securing access areas to protect the general public.
  • Maintain cleanliness and protection of all areas, including elevator and lobbies.
  • Distribute ID badges to all construction workers. All Contractor’s employees, Subcontractors’ employees, agents, invitees, etc. shall wear identification that clearly indicates who they are employed by, or what company they work for.
  • Contractor to log in and out daily, the number of workers and the trades.
  • Arrange for telephone service if necessary. Management and security telephones will not be available for use by Contractors and subcontractors.
  • Block off supply and return grills, diffusers, and ducts to keep dust and debris from entering into the building air system. 
  • Supply a review of existing conditions in the presence of the Owner, and a video/photographic documentation of construction and access areas. Any damage caused by the Contractor to the existing work of others shall be repaired at the sole cost and expense of the Contractor to the satisfaction of the Owner.  At this time the location of protection will be determined.
  • Supply the Owner with electrical load calculations. 
  • Supply the Owner with power consumption calculations.
  • Send notification to the Owner of any “poke through” type floor outlets.
  • Obtain approval from the Owner for any wet taps into the condenser water system.
  • Obtain approval from the Owner of any modifications to the Building’s HVAC control system.
  • Coordinate with the Owner for any relocation of temperature sensors (temporary or permanent).
  • Obtain written consent from the Owner for any changes planned to the BMS system.
  • Provide a copy of their Hazard Communication standard Program as required by OSHA. 
  • Provide a list of products and their hazardous substances which the contractor and or subcontractor plans to use (including dates and shifts, and updates as needed), as well as all applicable MSDS sheets.
  • Provide acknowledgment that no flammable liquids, gases or other highly combustible material will be stored in the building.  
  • Provide written notification of any oxyacetylene to be used. 
  • Provide temporary ventilation and other IAQ requirements.
  • Designate a qualified, onsite safety officer. 
  • Obtain a Hot Work Permit for all soldering work.
  • Will not use base building sinks, including janitorial sinks, for cleaning equipment (i.e. paint brushes, drywall, etc.)
  • XRay and/or GPR prior to all core drills.  Results of the Xray and/or GRP to be submitted to Owners’ structural engineer for review and approval.
  • New wiring of any kind ran in open areas to be in conduit.
  • Provide written notice to Management when ceilings to be closed for Management inspection.
  • Any changes to the electrical panel, the panel schedule to be updated.
  • All new penetrations approved and to be fireproofed.
  • All ductwork and pipes to be insulated.
  • All electric door devices to release upon fire alarm activation and/or failure. All supplemental units and/or additional water connections to be submetered.
  • Tenant equipment cannot be tied into base building equipment to include but not limited to base building panels, EMS system, generator, etc.
  • All used electrical breakers:  wire/conduit removed from the tenant space to the electrical panel and breaker.
  • Mats provided at all entrances.  All demo to be completed prior to the removal of the carpet which would be the final item removed.
  • Work in harmony with other Contractors and Subcontractors performing work in the building on behalf of Management or other tenants.
  • Maintain active and current safety training and record keeping program and require Subcontractors to do likewise.
  • Signs and logos will not be permitted without prior approval of Management.
  • Red tag needed for all sprinkler work
  • Fire watch after all solder, welds, cutting for one (1) hour.